How To Automate Microsoft Word From Visual Basic

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To create a new Word document by using Automation from Visual Basic.NET, follow these steps: Start Microsoft Visual Studio.NET. On the File menu, click New and then click Project. Under Project types click Visual Basic Projects, then click Windows Application under Templates. Form1 is created by default. Using SAS® Software and Visual Basic for Applications to Automate Tasks in Microsoft Word. Automation), the use of DDE in conjunction with the native.

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Summary

This article discusses how to automate Word to create a mail merge for an external data source. This article also explains the code differences between accessing the data with OLEDB, ODBC, and dynamic data exchange (DDE).

More Information

Data access methods

To programmatically set up a data source for a Word mail merge document, you first call the OpenDataSource method of a MailMerge object. The syntax for the OpenDataSource method is as follows:

Note

For a complete description of each argument, refer to the Microsoft Word Visual Basic online Help. Of primary interest for connecting to an external data source are the Name, Connection, and SubType arguments. Different combinations of these three arguments represent different data access methods for the mail merge.

Using OLEDB

OLEDB is the recommended data access method. To specify OLEDB as the data access method with OpenDataSource, supply the Name argument with the path and the file name to either the database or an Office DataSource Connection (.odc). If you provide a database for the Name argument, Word will automatically use OLEDB if there is an OLEDB provider installed that supports the database format.

Example

or

Word and other Office XP applications use the Office DataSource Object (ODSO) for OLEDB access to external data sources. ODSO is the only mechanism by which Word can access data by using OLEDB for a mail merge. ODSO requires that the Name argument for OpenDataSource be either a complete path to a database or a complete path to a valid ODC file. ODSO ignores any information in the Connection argument.

Using ODBC

Best multiplayer steam games mac. You can use ODBC for your mail merge to access data for which a user data source name (DSN) has been set up on the system. To specify ODBC as the data access method with OpenDataSource, supply an empty string for the Name argument, an ODBC connection string for the Connection argument, and wdMergeSubTypeWord2000 for the SubType argument.

Example

Using DDE

You can use DDE to access data in Microsoft Access databases or Microsoft Excel workbooks. To specify DDE as the data access method with OpenDataSource, supply the path and the file name to the database or the workbook for the Name argument, and wdMergeSubTypeWord2000 for the SubType argument.

Example

Automation sample

The following sample code creates and executes a mail merge for form letters by using OLEDB (by way of ODSO). The data source that is used is the sample Access database Northwind.mdb. If Northwind is not installed, start Microsoft Access 2002 or Microsoft Office Access 2003. On the Help menu, click Sample Databases, and then choose Northwind Sample Database to install this feature.

To run this sample, follow these steps:

  1. Start a new Standard EXE project in Visual Basic. By default, Form1 is created.

  2. On the Project menu, click References.

  3. Click Microsoft Word 2000 Object Library in the list of references, and then click OK.

    Note To use the Microsoft Office Word 2003 Object, add the Microsoft Word 11.0 Object Library in the list of references and then Click OK.

  4. Add a CommandButton control to Form1.

  5. Add the following code to the code module for Form1.

    Note If it is necessary, modify the path to Northwind.mdb to match your installation for Office XP.

  6. Press F5 to run the program.

  7. Click the CommandButton control on Form1 to perform the mail merge.

When the code completes, Word is made visible with a new document open. The new document contains form letters that result from a mail merge containing data that is extracted from the Customers table in Northwind.mdb.

References

For more information, view the article in the Microsoft Knowledge Base:

285176 How to automate Word to perform a client-side Mail Merge using XML from SQL Server

.Click View Macros Record Macro.Type a name for the macro.To use this macro in any new documents you make, be sure the Store macro in box says All Documents (Normal.dotm).To run your macro when you click a button, click Button.Click the new macro (it’s named something like Normal.NewMacros.), and click Add.Click Modify.Choose a button image, type the name you want, and click OK twice.Now it’s time to record the steps. Click the commands or press the keys for each step in the task. Word records your clicks and keystrokes.Click View Macros Record Macro.Type a name for the macro.To use this macro in any new documents you make, be sure the Store macro in box says All Documents (Normal.dotm).To run your macro when you press a keyboard shortcut, click Keyboard.Type a combination of keys in the Press new shortcut key box.Check to see whether that combination’s already assigned to something else. If it's already assigned, try a different combination.To use this keyboard shortcut in any new documents you make, be sure the Save changes in box says Normal.dotm.Click Assign.Now it’s time to record the steps. Click the commands or press the keys for each step in the task.

Word records your clicks and keystrokes. Note: If you give a new macro the same name as a built-in macro in Word, the new macro actions will replace the built-in macro. To view a list of built-in macros, click Word Commands in the Macros in list.In the Macros in list, click the template or document in which you want to store the macro.To make your macro available in all documents, be sure to click Normal.dotm.Click Create to open the Visual Basic Editor.After you open the Visual Basic Editor, you may want more information about working with Visual Basic for Applications. For more information, click Microsoft Visual Basic Help on the Help menu or press F1. Important: To make your macro available in all documents, be sure to click Normal.dotm.In the Description box, type a description of the macro.Do one of the following:.Begin recording To begin recording the macro without assigning it to a button on the Quick Access Toolbar or to a shortcut key, click OK.Create a button To assign the macro to a button on the Quick Access Toolbar, do the following:.Click Button.Under Customize Quick Access Toolbar, select the document (or all documents) for which you want to add the macro to the Quick Access Toolbar.

Important: To make your macro available in all documents, be sure to click Normal.dotm.Under Choose commands from dialog box, click the macro that you are recording, and then click Add.To customize the button, click Modify.Under Symbol, click the symbol that you want to use for your button.In the Display name box, type the macro name that you want to display.Click OK twice to begin recording the macro.The symbol that you choose is displayed in the Quick Access Toolbar. The name that you type is displayed when you point to the symbol.Assign a keyboard shortcut To assign the macro to a keyboard shortcut, do the following:.Click Keyboard.In the Commands box, click the macro that you are recording.In the Press new shortcut key box, type the key sequence that you want, and then click Assign.Click Close to begin recording the macro.Perform the actions that you want to include in the macro. Note: When you record a macro, you can use the mouse to click commands and options, but not to select text. You must use the keyboard to select text. Note: If you give a new macro the same name as a built-in macro in Office Word 2007, the new macro actions will replace the built-in macro. To view a list of built-in macros, click Word Commands in the Macros in list.In the Macros in list, click the template or document in which you want to store the macro.To make your macro available in all documents, be sure to click Normal.dotm.Click Create to open the Visual Basic Editor.After you open the Visual Basic Editor, you may want more information about working with Visual Basic for Applications. For more information, click Microsoft Visual Basic Help on the Help menu or press F1.